Vice President of Finance and Administration
The Virginia Tech Applied Research Corporation (VT-ARC) is a 501(c)3 non-profit university affiliated research organization leveraging the power of Virginia Tech, bridging Industry, Academia and Government to deliver with agility superior analytic and technology solutions, principally in the national/homeland security, data and decision science domains.
As a key member of the leadership team, the Vice President of Finance and Administration will report to the President and CEO and will assume a strategic role in the overall management of the company. He or she will also interact with the company’s Board of Directors, Audit Committee, external auditors, and legal counsel on financial and other matters as may be directed from the CEO. The Vice President of Finance and Administration will have primary day-to-day responsibility for planning, implementing, managing and controlling all financial-related activities of the company. This will include direct responsibility for accounting, forecasting and strategic planning, pricing and related government bid analyses, deal analysis and negotiations, risk management, external audits, compliance programs and treasury activities. This professional will also oversee Human Resources and Information Technology.
- Ensure that effective internal controls are in place to safeguard the assets of the Corporation and ensure compliance with the requirements of all federal awards including the Federal Acquisition Regulations (FAR) and all agency supplements thereto, the OMB Uniform Guidance, and other applicable federal, state and local regulations and laws pertaining to contract compliance, financial and tax reporting.
- Be responsible for all financial reporting, including monthly financial statements and other reports as required by Management or the Board of Directors. Develop metrics and related financial analyses to assist Management and the Board.
- Direct the preparation of all audited financial statements, budgets, tax returns and reporting for government (local, state and federal) regulatory agencies. Work with Management and the Audit Committee as required in preparation and review of the Corporation’s annual OMB Single Audit filing and Form 990 tax filing.
- Provide leadership in the development and continuous evaluation of short and long-term strategic financial objectives.
- Supply financial information and technical expertise to other senior management to ensure that ongoing business decisions are developed in alignment with the Company’s mission, philosophy and goals.
- Establish and maintain strong relationships with senior executives so as to identify their needs and provide practical business solutions.
- Provide financial guidance and advice to executive leadership on budgetary controls, cost containment, contract pricing and negotiating, cost estimating, bid pricing and strategies and indirect rate management.
- Oversee the Human Resources function and talent management, and monitor cost-effective benefit plans and other fringe benefits which the Corporation offers to employees to ensure that they remain cost effective and serve the goal of attracting and retaining high quality staff.
- Oversee the Contracts function, including RFP analysis and pricing, preparation of proposals and post-award contract administration and compliance.
- Oversee the Corporation’s information technology provider(s) to ensure all infrastructure and systems are properly functioning and reliably maintained.
- Provide oversight and leadership of the Corporation’s purchasing function to ensure sufficient processes and systems are in place to document all transactions and ensure compliance with applicable federal regulations and audit standards.
- Understand and mitigate key elements of the company’s risk profile. Develop risk mitigation strategies, including the ongoing maintenance of appropriate insurance coverage. Ensure that the company is continually assessing and complying with the desired risk profile established by the Board of Directors.
- Ensure cash flow projections and cash planning to maximize profitability and the continual improvement of the timeliness and accuracy of such cash flow forecasts.
- Monitor banking activities of the Corporation.
- Enhance and/or develop, implement and enforce policies and procedures of the organization that will improve its overall operation and effectiveness.
- A financial executive with appropriate experience in a growing small to mid-sized government contracting organization and the ability to engage collaboratively with the company’s primary research university partner.
- An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image. A strategic visionary with sound technical skills, analytical ability, good judgment and strong operational focus.
- A well-organized and self-directed individual who is a team player. An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills. A good educator who is trustworthy and willing to share information and serve as a mentor.
- Flexibility and enthusiasm in handling multiple administrative roles beyond core finance and accounting.
Requirements and Skills
- Preferred CPA and or MBA.
- Must have excellent leadership, written and verbal communications skills.
- Must be a U.S. Citizen, preferably (not required) with active U.S. Secret Security Clearance or one that can be obtained or reinstated.
- Knowledge of finance, accounting, budgeting and cost control principles including Generally Accepted Accounting Principles, Federal Acquisition Regulations, Cost Accounting Standards required.
- Experience or expertise to work in a nonprofit research environment and/or with academic institutions, including working knowledge of the OMB Uniform Guidance, preferred but not required.
- Ability to analyze financial data and direct the preparation of financial reports, statements and projections.
- Working knowledge of short, long term budgeting and forecasting, and financial analysis.
- Working knowledge of employment practices, including talent on-boarding and terminations, and employee benefit plans.
- Working knowledge of information technology as applied to the Corporation and a network of service providers to address specific needs as they may arise.